Purchasing Coordinator
H
Hire OverseasSocial commerce
Workable workplace: remote; Workable locations: Philippines. Metro Manila, Philippines. Central Luzon, Philippines. Johannesburg, Gauteng, South Africa. Cape Town, Western Cape, South Africa. Mexico City, Mexico City, Mexico, At least 6 hours of overlap with 8 AM to 6 PM US Pacific Time, Monday through Friday; preferred shift is 8 AM to 4 PM PacificFull-TimeJunior
Salary not disclosed
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Job Details
- Languages
- Professional written English; spoken English confident enough to phone a US vendor and verify banking details. Conversational Mandarin is a nice to have.
- Experience
- 2 or more years of hands-on experience in purchasing operations, order administration, supply chain admin, or accounts payable support
- Required Skills
- Microsoft ExcelHubSpotGoogle Sheets
Requirements
- Have 2 or more years of hands-on experience in purchasing operations, order administration, supply chain administration, or accounts payable support.
- Have experience supporting a distributor, e-commerce seller, or trading company.
- Have direct experience administering purchase orders in an ERP or order management system.
- Understand purchase orders, proforma invoices, freight terms, and payment terms.
- Have professional written English skills and spoken English confident enough to call US vendors and verify banking details.
- Have strong Excel and Google Sheets skills, including lookups, clean table formatting, and reconciling lists.
- Be available Monday through Friday with at least 6 hours of overlap with 8 AM to 6 PM US Pacific Time.
- Preferred: experience with a US wholesale distributor, closeout buyer, Amazon seller, or TikTok Shop seller.
- Preferred: experience with item or vendor setup requests and collecting product data and compliance certificates.
- Preferred: experience coordinating LTL pickups, including routing requests, BOLs, and pallet labels.
- Preferred: experience with Alibaba Trade Assurance orders, disputes, and refunds.
- Preferred: familiarity with Keepa, Helium 10, or similar Amazon data tools, and HubSpot or another CRM.
- Preferred: conversational Mandarin for Alibaba supplier communication.
Responsibilities
- Build price and wire approval requests from buyer deal sheets, attach supporting documents, and maintain the open-items tracker.
- File item and vendor setup requests with the ERP partner and collect required product, vendor, and compliance documents.
- Complete PO request forms and check draft purchase orders line by line, approving them or sending a complete list of corrections.
- File retroactive POs for card and marketplace purchases as needed.
- Assemble wire request packets and verbally verify vendor banking details before wires are submitted.
- Relay wire confirmations to vendors and follow up on ship dates, tracking, invoices, and routing forms.
- Coordinate with logistics to schedule pickups and follow orders through receipt.
- Reconcile received and paid quantities, flag discrepancies, draft short-ship or damage notices, and collect invoices for accounting.
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