Executive Assistant
New
B
Blue View BuilderConstruction, real estate
Based in Mexico, Core hours overlap 8:00 a.m.–5:00 p.m. PacificFull-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- English at C1+ written and spoken; Spanish native or bilingual
- Experience
- 4+ years supporting a founder, partner, or GM or 4+ years coordinating multi-stakeholder projects
- Required Skills
- Project CoordinationMicrosoft ExcelGoogle SheetsGoogle WorkspaceSlackNotion
Requirements
- Be based in Mexico and have a reliable home office and video presence.
- Have C1+ written and spoken English; the role includes drafting founder-level emails.
- Be a native Spanish speaker or bilingual in Spanish.
- Have 4+ years supporting a founder, partner, or GM, or 4+ years coordinating multi-stakeholder projects.
- Demonstrate strong ownership and the ability to finish tasks without repeated prompting.
- Use Google Workspace, MS Planner, Notion or a similar tool, Slack, Zoom, and Excel/Sheets.
- Be available for core-hour overlap from 8:00 a.m. to 5:00 p.m. Pacific and same-day responses during overlap.
- Be comfortable participating in client and vendor calls.
- Construction, real estate, or other deadline-heavy-field experience is preferred, not required.
- CAPM, PMP, or Scrum exposure is a nice-to-have.
- US client or US-founder experience is a nice-to-have.
- Familiarity with California permitting, modular/prefab, or design-build is a nice-to-have.
Responsibilities
- Manage the founder’s calendar, inbox triage, travel, and meeting preparation across Pacific time.
- Draft emails, decks, one-pagers, and follow-up notes in English, and in Spanish when the counterpart is Spanish-speaking.
- Protect the founder’s time by declining, rescheduling, batching, and escalating requests.
- Track open loops and follow through to completion.
- Connect workstreams into one plan, maintain the master schedule, surface conflicts, and drive decisions when needed.
- Build and maintain trackers, SOPs, meeting cadences, and decision logs.
- Coordinate internal architects, engineers, lenders, subcontractors, and agencies to dates.
- Flag schedule slippage early and recommend next steps.
- Prepare a weekly scorecard covering progress, blockers, and decisions needed.
- Support document control, vendor selection and onboarding, invoice routing, recruiting coordination, and CRM or pipeline hygiene.
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