Executive Assistant (Chief of Staff)
New
🌎 LatAm; Workable locations: Mexico City, Mexico City, Mexico. Brazil. Colômbia, São Paulo, Brazil. Argentina Poniente, Ciudad de México, Mexico. El Salvador, Diego de Almagro, Chile. Nicaragua, Availability during US business hoursFull-Time
Salary not disclosed
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Job Details
- Languages
- Strong written and verbal English communication across both async and real-time formats
- Required Skills
- Problem SolvingEnglish communicationNotion
Requirements
- Experience in an EA, chief of staff, operations, or strategic support role where you were trusted to figure things out rather than follow a defined playbook.
- Strong critical-thinking and problem-solving skills, including identifying what needs to happen and acting on it.
- Comfort operating in ambiguous, fast-moving environments without a clearly defined daily structure.
- Resourcefulness and initiative, including asking questions and closing the loop without being told.
- Strong written and verbal English communication across async and real-time formats.
- Organization and attention to detail when managing multiple threads.
- Discretion and trustworthiness when handling personal, family, or sensitive matters.
- Availability during US business hours.
Responsibilities
- Work with the principal to identify priorities, clarify direction, and determine next steps.
- Serve as a sounding board for ideas, initiatives, and problem-solving.
- Translate ambiguous challenges into actionable plans.
- Communicate proactively through WhatsApp, email, and Zoom, including async updates when the principal is traveling.
- Build and document workflows, systems, and processes from scratch.
- Identify operational gaps and propose improvements.
- Drive short-term projects to completion, producing documents, plans, or systems.
- Manage multiple initiatives while tracking details.
- Handle delegated personal and family-related tasks with discretion and confidentiality.
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