Chief of Staff
New
T
TriviumExecutive support
Lebanon. Egypt. Mexico. Argentina. Spain. PortugalFull-TimeExecutive
Salary$3,000 - $4,000/month, with performance-based increases
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Job Details
- Languages
- Excellent written English: clear, concise, and able to write in Mina's voice
- Experience
- 3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
- Required Skills
- Project ManagementGoogle WorkspaceSlackAsanaNotion
Requirements
- Have 3+ years of experience as an EA, Chief of Staff or Life Manager directly supporting a founder or CEO on business and personal matters.
- Demonstrate a track record of owning projects from start to finish, not just coordinating them.
- Have advanced international travel-planning and complex-scheduling skills.
- Use AI tools heavily in daily work.
- Have strong skills in Google Workspace, Slack, spreadsheets and a project management tool such as ClickUp, Notion or Asana.
- Write excellent, clear and concise English and be able to write in Mina’s voice.
- Exercise complete discretion with confidential business, financial and personal information.
- Work Monday–Friday, 9–5, and be on call for urgent items.
Responsibilities
- Turn the CEO’s ideas, voice notes and meeting decisions into projects with owners and deadlines, and follow up through completion.
- Maintain a prioritized to-do list with context, recommended solutions and items requiring the CEO’s decision.
- Filter team communications and prepare concise updates for the CEO.
- Prepare leadership meeting agendas and notes, track action items and hold owners accountable.
- Lead special projects, including launches, events, new ventures and vendor or tool rollouts.
- Support deals and partnerships through HubSpot pipeline follow-up and contracts in PandaDoc or DocuSign.
- Manage a complex calendar, triage messages, draft replies and handle sensitive communications discreetly.
- Handle expenses, invoices, vendor payments and reconciliation across entities.
- Plan and book international travel, organize trips and events, and coordinate household and personal operations.
- Build and maintain SOPs, trackers and recurring processes; use AI tools and automate or document recurring tasks.
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