Senior Executive Assistant
P
PavagoExecutive Administration
Jamaica, U.S. Business HoursFull-TimeSenior
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 5+ years
- Required Skills
- Project ManagementMicrosoft OfficeGoogle WorkspaceAsanaNotion
Requirements
- 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional.
- Proven experience supporting CEOs, Founders, Presidents, or C-Suite executives.
- Expertise in managing complex calendars, executive communications, and high-priority projects.
- Excellent written and verbal English communication skills.
- Strong organizational, problem-solving, and project management skills.
- Ability to maintain high levels of professionalism, discretion, and confidentiality.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with project management tools like Asana, Monday.com, Notion, or Trello.
- Experience using video conferencing platforms like Zoom, Microsoft Teams, and Google Meet.
- Comfortable working independently in a remote environment.
Responsibilities
- Manage complex executive calendars across multiple time zones and resolve scheduling conflicts proactively.
- Draft, edit, and proofread emails, reports, and presentations.
- Serve as a primary point of contact for internal and external stakeholders while maintaining confidentiality.
- Coordinate domestic and international travel arrangements and reconcile travel expenses.
- Support strategic initiatives by tracking deliverables, deadlines, and action items.
- Organize executive meetings, board meetings, and company events including logistics.
- Maintain records, process invoicing, and improve administrative workflows.
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