Admin & Operations Coordinator

New

MultiplyMiiChildcare and education

Philippines (Remote), Mon-Fri, 9am - 6pm Melbourne TimeFull-TimeSenior

Salary60,000 - 80,000 PHP per month

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Job Details

Experience: 2–5 years’ experience in operations, administration, coordination, or similar high-volume support roles
Required Skills: Microsoft Excel

Have 2–5 years’ experience in operations, administration, coordination, or similar high-volume support roles.
Have intermediate Microsoft Excel proficiency, including formulas.
Have experience working with shared drives such as Google Drive or similar systems.
Demonstrate strong organisational and time management skills.
Show strong attention to detail in data and documentation handling.
Be able to work independently in a remote/offshore setup.
Be comfortable working in fast-paced, time-sensitive environments.
Childcare, education, events, or workforce coordination experience is beneficial.
Experience with scheduling, staffing, or talent pool management systems is beneficial.
Bookkeeping, invoicing, finance administration, or CRM platform experience is beneficial.

Manage high-volume scheduling and coordination for seasonal holiday programs.
Collect and update staff availability and match it against program needs.
Coordinate staffing across multiple locations and support last-minute changes, cancellations, and new program requirements.
Manage shared inbox communications and send scheduling follow-ups and confirmations.
Maintain internal databases, talent pools, and records in internal systems and Google Drive.
Review and organise compliance documents, including working-with-children documentation.
Review incoming invoices, follow up on missing invoices, and assist with contractor payment and superannuation-related checks.
Post staffing updates in Facebook groups and community channels, and maintain engagement with local talent pools.

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