Executive Assistant

New

WeAssistBusiness Services

Philippines, PH, U.S. business hours—must be flexible to work EST or PST depending on client placement.Full-TimeMiddle

Salary$9,600 – $14,400 / year

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Job Details

2+ years of experience supporting founders, C-suite executives, senior leaders, or business owners.
Exceptional verbal and written English communication skills.
Proven ability to handle confidential and sensitive information with complete discretion.
Strong organizational skills with the ability to manage complex calendars and competing priorities.
Proactive problem-solving abilities and the capacity to anticipate executive needs.
Strong ownership and follow-through on all tasks and commitments.
AI fluency with experience using tools such as ChatGPT or Claude for productivity and research.
Professional workspace setup with a clean background, quality camera, microphone, and strong Wi-Fi.
Ability to work U.S. business hours (EST/PST) as required by client placement.
Familiarity with CRM platforms like HubSpot or Salesforce is a plus.
Experience with project management tools such as ClickUp, Asana, or Notion is a plus.

Own the executive's calendar end to end, including scheduling, rescheduling, and conflict resolution.
Manage the executive's inbox and act as the first point of contact to ensure professional communication.
Prepare meeting agendas, briefs, and materials, and capture key action items and decisions.
Maintain a clear view of tasks and deadlines, following up on delegated work to ensure completion.
Represent the executive professionally with clients, partners, and team members.
Perform research, prepare documents, and maintain organized records.
Coordinate business and personal travel, appointments, and household or vendor needs as required.

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