Senior Executive & Personal Assistant to the CEO

New

Museum of Ice CreamImmersive entertainment

Remote (Philippines or Mexico), Regular coordination across Pacific Time business hours.ContractSenior

SalaryUp to $2,000 USD, dependent on experience

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Job Details

Languages: Excellent written and verbal English communication skills; Spanish fluency preferred.
Experience: 8+ years of experience providing executive or personal assistance services
Required Skills: Microsoft OfficeGoogle WorkspaceSlack

Have 8+ years of experience providing executive or personal assistance services.
Have experience managing complex calendars, executive communications, international travel, and personal logistics.
Demonstrate strong organizational skills and the ability to manage competing priorities and deliverables independently.
Have excellent written and verbal English communication skills.
Have experience negotiating with vendors and coordinating complex travel or hospitality arrangements.
Be proficient in Google Workspace, Slack, and Microsoft Office.
Have extensive experience using Claude AI tools to build automated workflows and streamline administrative processes.
Exercise sound judgment, professionalism, and discretion when handling confidential business, personal, and financial information.
Be able to coordinate with a US-based executive across Pacific Time business hours.
Be located remotely in the Philippines or Mexico.
Preferred: experience supporting a CEO or founder in a high-growth or entrepreneurial environment.
Preferred: experience coordinating luxury travel, household management, or executive-level events; Spanish fluency; or experience developing AI agents or advanced automated workflows.

Manage the CEO’s calendar, inbox, scheduling, and executive communications.
Coordinate executive and board meeting materials, agendas, presentations, and follow-up communications.
Track commitments, action items, and deliverables.
Coordinate leadership meetings, corporate summits, VIP experiences, museum openings, and CEO-sponsored initiatives.
Coordinate with internal stakeholders and external partners on administrative requests and projects.
Research strategic options and draft executive summaries.
Develop and maintain systems for schedules, communications, priorities, and administrative workflows.
Use AI tools and automation to improve efficiency and streamline administrative services.
Coordinate domestic and international business and personal travel, including accommodations, transportation, reservations, and itineraries.
Coordinate personal and family logistics, including household services, appointments, gifts, and celebrations.

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