Executive Assistant - Accounting & Administrative Support
V
Virtual AssistConstruction, Remodeling
Philippines, Night shift - PH timeFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- Minimum of 3 years of experience in Executive Assistance, Accounts Payable, Accounts Receivable, bookkeeping support, accounting administration, estimating support, operations, or a similar role.
- Required Skills
- Microsoft ExcelAccountingBookkeepingGoogle Workspace
Requirements
- Minimum 3 years of experience in Executive Assistance, AP, AR, bookkeeping, or similar roles.
- Excellent written and verbal English communication skills.
- Hands-on experience with Bill.com or similar accounts-payable platforms.
- Proficiency with QuickBooks Online including AP, AR, and job costing.
- Advanced proficiency with Google Workspace (Drive, Sheets, Gmail, Calendar).
- Strong proficiency with Microsoft Excel and spreadsheet management.
- Experience with construction, remodeling, or design-build industries.
- Experience with construction estimating, subcontractor management, or project administration.
- Strong numerical and analytical skills for budgeting and financial documentation.
- Exceptional attention to detail and ability to manage multiple deadlines simultaneously.
Responsibilities
- Review, code, and process vendor bills into Bill.com and QuickBooks Online.
- Coordinate vendor bill approvals and communicate with project managers, vendors, and subcontractors.
- Prepare and process monthly client invoices and track project-level costs.
- Manage construction estimating tasks including drafting scope-of-work descriptions and entering budget numbers.
- Maintain organized project files, vendor pricing libraries, and financial documentation in Google Drive.
- Provide administrative support to leadership, including scheduling and correspondence.
- Support process improvement through the implementation of technology and automation tools.
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