Executive Assistant with AI & Project Management Experience

New

Workable locations: PhilippinesFull-TimeExecutive

SalaryBonus pay

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Job Details

Languages: Excellent written and verbal English communication skills.
Experience: Minimum of 3 years of experience as an Executive Assistant, Virtual Assistant, Project Coordinator, Operations Coordinator, or similar role.
Required Skills: Project ManagementMicrosoft OfficeGoogle WorkspaceAsanaNotion

Have a minimum of 3 years of experience as an Executive Assistant, Virtual Assistant, Project Coordinator, Operations Coordinator, or in a similar role.
Bring experience supporting an executive, founder, business owner, or senior leadership team; this is highly preferred.
Demonstrate experience using ChatGPT, Claude, Gemini, Microsoft Copilot, or similar AI platforms.
Understand how AI can support research, content creation, workflow improvement, documentation, and administrative automation.
Have project management experience and the ability to manage multiple projects, deadlines, and priorities simultaneously.
Have excellent written and verbal English communication skills and strong phone communication and customer service skills.
Be advanced in Google Workspace and/or Microsoft Office.
Have experience with Asana, ClickUp, Monday.com, Trello, Notion, or similar project management platforms.
Be familiar with GoHighLevel, HubSpot, Salesforce, Zoho, or equivalent CRM systems.
Have strong calendar and inbox management experience.
Demonstrate organizational, time-management, attention-to-detail, problem-solving, and follow-through skills.
Be able to work independently, anticipate needs, take initiative, and prioritize urgent and high-impact tasks.
Be comfortable learning and implementing new software, systems, and technology.
Handle confidential information with discretion and professionalism.

Manage executive calendars, appointments, meetings, inboxes, communications, and administrative priorities.
Coordinate meetings, calls, travel, events, and follow-ups with internal and external contacts.
Use AI tools to conduct research, create documents, summarize communications, and streamline workflows.
Identify opportunities to automate repetitive administrative work and maintain AI-assisted workflows, templates, SOPs, and prompts.
Track project tasks, deadlines, deliverables, owners, and status across multiple projects.
Maintain project management platforms and prepare project updates, reports, meeting notes, and action items for leadership.
Research clients, prospects, competitors, industry trends, tools, vendors, and business opportunities.
Prepare presentations, spreadsheets, reports, proposals, and other materials requested by leadership.
Maintain organized digital files, CRM records, databases, spreadsheets, and confidential information.
Support client follow-ups, recruiting activities, and sales, marketing, and operational initiatives.

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