Executive Assistant
New
C
CoconutRemote Staffing
Philippines, 7am–4pm ETFull-TimeMiddle
Salary$1800-2150 per month
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Project ManagementMicrosoft OfficeGoogle WorkspaceSlackNotion
Requirements
- 3+ years supporting a founder, CEO, owner, or senior executive.
- Proven experience with managing a busy executive’s calendar and inbox.
- Exceptional organization, attention to detail, and follow-through.
- Ability to operate proactively and independently.
- Clear, concise communication and high discretion.
- Strong comfort using modern tools, AI, and automation.
- Proficiency in Google Workspace and Microsoft Office.
- Experience with Slack and Notion.
- Comfortable with automation and reporting tools.
Responsibilities
- Own and prioritize the Founder’s calendar across multiple businesses.
- Schedule and coordinate meetings across leadership teams, external partners, and vendors.
- Triage and organize the Founder’s email and draft routine correspondence.
- Serve as a primary point of contact for internal and external stakeholders.
- Build agendas, assemble materials, and track action items to closure.
- Plan and book executive travel, including flights, hotels, and on-site logistics.
- Maintain digital document repositories and track expenses/receipts.
- Support HR and recruiting logistics such as interview scheduling and onboarding.
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