Executive Assistant III

AffirmFinancial Technology

Remote UKFull-TimeSenior

Salary61,000 - 99,000 GBP per year

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Job Details

Experience: 8+ years
Required Skills: Artificial IntelligenceMicrosoft OfficeGoogle WorkspaceNotion

8+ years of relevant executive support experience.
Experience supporting Board level leaders in a fast-paced, dynamic, and cross-functional environment.
Experience providing clerk or administrative support for Board and/or sub-committee meetings.
Experience working in or supporting a regulated UK business.
Proven experience of working in a remote environment.
Working knowledge of Google Suite, Microsoft Office, Navan, Notion, and Zoom.
Working knowledge of workplace AI tools like Codex and Claude.
Outstanding organisational skills, attention to detail, and ability to manage multiple priorities.
Excellent judgment, professionalism, and ability to handle confidential information.
Ability to work independently while collaborating across teams, functions, and markets.
Willingness to travel when required, including some international travel.

Provide high-quality administrative support to two Vice Presidents.
Manage inboxes, calendars, scheduling, and meeting prioritisation to help leaders use their time effectively.
Co-ordinate core meetings in the daily / weekly / monthly operating plan for both leaders.
Manage incoming correspondence, including email and physical mail, and coordinate timely intake and forwarding from the managed office facility.
Ensure leaders are fully prepared for all core meetings, including preparing materials and creating decks/Notion pages.
Co-ordinate team events, team-building activities, and onsite/offsite meetings in various locations, including travel as needed.
Plan and co-ordinate all travel for both VPs using Navan.
Support and complete expense reporting.
Pro-actively engage and develop effective ways of working utilising AI tools.

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