Operational Assistant
New
B
Bamboo WorksRecruitment Staffing
Philippines, PH TimezoneFull-TimeMiddle
SalaryAt least 1,000 USD per month
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Job Details
- Required Skills
- Google WorkspaceNotion
Requirements
- Bachelor’s degree or higher in Finance, Accounting, Business, or a related field.
- Proven experience in administrative, financial operations, or operational support roles.
- Strong analytical and organizational skills with a high attention to detail.
- Experience handling complex invoicing operations.
- Ability to work independently and take initiative without constant supervision.
- Professional written and verbal communication skills.
- Ability to maintain focus and efficiency in a fast-paced, changing environment.
- Background in staffing, outsourcing, or recruitment operations is preferred.
- Experience with Notion, Google Workspace, Hubstaff, ClickUp, or Xero/QuickBooks is a plus.
- Experience calculating financial metrics such as burn rate, runway, and LTV/CAC is a plus.
Responsibilities
- Manage and audit Hubstaff time tracking for all contractors and external staff.
- Prepare and send client contracts using established templates.
- Own the full invoicing process to ensure accuracy and timely billing.
- Assist in processing salary and contractor payments.
- Support finance-related administration including reconciliations and documentation.
- Track deadlines and ensure critical actions are completed.
- Manage calendars, reminders, and weekly execution checklists.
- Perform market research and support ad hoc executive projects.
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