AI Operations and Executive Assistant

Hunt StStartup / Operations

Philippines-based candidates, EST hours (4 hours overlap, Monday to Friday)ContractMiddle

Salary2,000 - 2,300 AUD per month

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Job Details

Minimum 2 years of experience in an Executive Assistant, Executive Operations, Operations Coordinator, or similar role
Previous experience working remotely, ideally within a startup or small team environment
Experience managing a Founder or Executive’s inbox
Excellent written and verbal communication skills
Strong organizational skills with exceptional attention to detail
Fast and confident with technology, digital tools, and online platforms
Proficient with Google Workspace, Zoom, Slack, and similar collaboration tools
Demonstrated hands-on use of AI tools as part of daily work, with the ability to review and validate outputs
Demonstrated curiosity and interest in AI tools and workflow automation
Self-motivated, proactive, resourceful, and comfortable working in a fast-changing environment

Manage inboxes, calendars, meeting scheduling, and travel arrangements
Coordinate day-to-day operational and administrative tasks for the Founder
Follow up with clients, partners, and stakeholders in a professional and timely manner
Prepare documents, reports, research, and business updates as required
Support workflow improvements and process documentation
Set up, maintain, and support automations across platforms such as Kick, Kit, Slack, Teachable, Notion, Spiffy, and similar tools
Assist with setting up and maintaining simple automations using tools such as ChatGPT, Claude, Zapier, n8n, Make, or similar platforms
Use AI tools regularly as part of day-to-day operations and review, verify, and quality-check AI-generated outputs
Identify opportunities to improve efficiency and solve operational challenges

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