Executive Assistant
New
R
ReefAdministrative Support
Philippines, Must align to Australia (9:00am–5:00pm, Mon–Fri)Full-TimeMiddle
SalaryCompetitive salary based on experience; Performance-based bonus tied to outcomes
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Job Details
- Languages
- English
- Experience
- 2–4+ years
- Required Skills
- Project CoordinationTime ManagementGoogle WorkspaceSlackNotion
Requirements
- Excellent spoken and written English
- 2–4+ years of experience as an Executive Assistant or in a similar role
- Strong organisational and time management skills with ability to manage multiple priorities
- Experience supporting senior leadership or founders
- High attention to detail and ability to maintain accuracy under pressure
- Strong communication skills with ability to interact across different stakeholders
- Proactive mindset with ability to anticipate needs and take initiative
- Experience with calendar management, scheduling tools, and communication platforms
- Comfortable working in fast-paced, dynamic environments
- Ability to work independently with minimal supervision
- Fast and reliable internet connection
- Access to own laptop or desktop
- Quiet working environment
Responsibilities
- Manage and optimise executive calendars, scheduling meetings across multiple time zones
- Coordinate internal and external meetings, including agendas, notes, and follow-ups
- Act as a point of contact between leadership and internal/external stakeholders
- Manage inboxes, prioritise communication, and ensure timely responses
- Support day-to-day operations, ensuring tasks and priorities are executed efficiently
- Assist with project coordination, tracking deadlines, deliverables, and progress
- Prepare reports, presentations, and documentation as required
- Identify inefficiencies and implement improved systems or processes
- Handle confidential information with discretion and professionalism
- Ensure alignment across teams by following up on action items and commitments
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