Senior Executive Assistant
New
H
HarkenedManufacturing and Retail
Eastern Europe or South Africa, 6am-2pm New York time (midday-8pm Eastern Europe/South Africa)Full-TimeSenior
Salary2,500 - 3,000 USD per month
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Job Details
- Required Skills
- Project CoordinationNotion
Requirements
- Proven senior-level experience as an Executive Assistant, Executive Business Partner, or in a Chief of Staff/EA hybrid role
- Excellent judgment to distinguish between independent decisions, delegation, and executive-level attention
- Confidence to step in, make decisions, and keep tasks moving forward
- Ability to operate with ambiguity and create paths forward from incomplete information
- Strong attention to detail
- Comfort managing people laterally by following up with teams
- Self-motivated, autonomous approach without requiring frequent check-ins
- Emotional steadiness and resilience to navigate pressure and receive direct feedback
- Solid working knowledge of platforms, tech, and AI tools
Responsibilities
- Own founder’s inbox and calendar, triaging incoming requests and handling or routing as much as possible
- Act as connective tissue across the businesses by identifying task ownership and facilitating team communication
- Close loops by tracking requests, commitments, and action items until completion
- Prepare decisions and meetings by providing distilled information and recommendations rather than raw problems
- Build and maintain operational systems including Notion, SOPs, Google Drive, and recurring checklists
- Maintain oversight of recurring administrative areas like compliance deadlines, expenses, and travel
- Support cross-functional and special projects by coordinating internal team members and external experts
- Anticipate founder needs and handle issues independently
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