Executive Assistant (Marketing Org)

HubSpotMarketing Software

Remote - Colombia, 9:00 AM EST-5:00 PM ESTFull-TimeMiddle

Salary79,900 - 119,900 USD per year

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Job Details

Languages: English proficiency is required as you will need to communicate with U.S.-based colleagues, prepare correspondence in English, and coordinate across international teams.
Experience: 3+ years
Required Skills: Stakeholder managementGoogle Workspace

3+ years of progressive Executive Assistant or senior administrative support experience.
Experience supporting VP, SVP, or C-suite level leaders in high-growth, complex environments.
English proficiency required for communication and correspondence.
Ability to work during standard US Eastern Coast hours (9:00 AM–5:00 PM EST).
Flexibility to support occasional needs outside of core business hours.
Experience managing multiple complex calendars, travel, and high-stakes meetings.
Expertise in Google Workspace.
Proficiency in processing expenses, purchase orders, invoices, and vendor payments.
Strong communication skills for engaging with stakeholders at all organizational levels.
Experience coordinating hybrid, virtual, and in-person leadership events.
Ability to operate independently and adapt to shifting priorities.

Manage high-volume calendars, travel, and meeting requests for 3–4+ Marketing VPs while prioritizing competing demands.
Partner with the Chief of Staff and other EAs to coordinate team coverage and share best practices.
Plan and execute team meetings, AMAs, leadership sessions, and offsites, including agenda and logistics management.
Process expense reports, purchase orders, and other administrative financial workflows with accuracy.
Handle sensitive information and executive communications with discretion and professional judgment.
Identify and implement improvements to administrative processes and meeting rhythms across the marketing organization.

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