Remote Executive Assistant - Operations & CEO Support
New
F
FreedUpOperations & Business Support
Mexico. Brazil. ColombiaFull-TimeMiddle
Salary$1,000 - $1,800 per month (based on experience)
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Job Details
- Languages
- English (C1-C2)
- Experience
- 3+ years
- Required Skills
- Operations ManagementBookkeepingGoogle WorkspaceSlackNotion
Requirements
- 3+ years of experience as an Executive Assistant, Operations Manager, or similar role supporting senior leadership.
- Deep operations background is strongly preferred over a purely administrative focus.
- Advanced/fluent English (C1-C2) with excellent written and verbal skills.
- Tech-savvy and comfortable working across digital ecosystems (Google Workspace, Slack, Notion, or similar).
- Strong organizational and prioritization abilities with a personal productivity system.
- Proven ability to manage sensitive and confidential information with discretion.
- Proactive, self-directed mindset capable of making judgment calls.
- Basic knowledge of bookkeeping, invoicing, or commission/reconciliation processes preferred.
- Reliable high-speed internet and a quiet, proper home office setup.
Responsibilities
- Take full ownership of the CEO's calendar and inbox, including scheduling and drafting responses.
- Design and implement a company-wide system for tracking commitments, follow-ups, and deadlines.
- Prepare the CEO for meetings and ensure all follow-up actions are completed.
- Manage recurring administrative and finance tasks such as tracking commission payments and accounting reconciliation.
- Generate, send, and follow up on invoices and missing receipts.
- Proactively batch requests for the CEO to ensure focused working sessions.
- Serve as the central point of contact between the CEO, leadership, and external partners.
- Provide structured updates on priorities to ensure a 'no open loops' system.
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