Remote Executive Operations Assistant - CEO Support
Mexico City, Mexico City, MexicoFull-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- AsanaNotion
Requirements
- 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive
- Comfortable with Claude or other AI tools
- Exceptional written English communication skills
- Proven experience managing high-volume inboxes and maintaining structured email systems
- Ability to respond to parents, partners, and stakeholders in a way that builds trust and reflects the founder’s voice
- Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently
- Experience with calendar management and strategic meeting coordination
- Highly organized, structured thinker with a systems mindset
- Strong attention to detail and follow-through
- Proactive problem-solver who anticipates needs and communication requirements
- High emotional intelligence and professional judgment when handling external communication
- Comfortable responding on behalf of an executive once communication style is learned
- Experience using task management and productivity tools (Asana, Notion, Superhuman, or similar)
- Ability to work independently while maintaining consistent communication with leadership
- Reliable high-speed internet
- Modern laptop with multi-core processor
- Noise-canceling headset
Responsibilities
- Manage and organize the Founder’s inbox with the goal of achieving and maintaining Inbox Zero
- Triage and respond to the majority of incoming emails independently
- Implement and maintain a structured inbox workflow and prioritization system
- Identify high-priority messages, time-sensitive requests, and key decision points
- Draft and send responses on behalf of the Founder while maintaining his communication style
- Conduct short daily email triage check-ins to quickly review priority messages
- Manage and optimize the Founder’s calendar to support productivity and focus
- Schedule meetings based on strategic priority levels (prospect meetings, lead-generation partners, partner meetings, investor meetings)
- Protect deep work time in the mornings and organize meetings primarily in the afternoons
- Coordinate scheduling logistics and meeting preparation
- Maintain proactive communication with the Founder regarding priorities and updates
- Learn and replicate the Founder’s communication tone and style
- Respond to parents, partners, and stakeholders in a professional and trust-building manner
- Anticipate common responses and begin handling communications independently
- Support task management workflows using tools such as Asana and Notion
- Leverage Claude and other AI tools to work efficiently
- Maintain organized systems for tasks, communication, and operational processes
- Lead weekly check-in meetings with the Founder using a structured “Big Three” agenda
- Improve operational efficiency by identifying repeatable or delegable tasks
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