Executive Assistant
S
StaffRightAdministrative Support
Argentina. Brazil. Colombia. Costa Rica. Mexico. Managua, Managua, Nicaragua; Philippines, US time zones (Graveyard shift in the Philippines)Full-TimeMiddle
Salary800 - 1,000 USD per month
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Job Details
- Languages
- English, Spanish, Portuguese
- Experience
- Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar support role
- Required Skills
- Google WorkspaceSlack
Requirements
- Excellent written and verbal English communication skills
- Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar support role
- Experience supporting senior executives, founders, or business owners preferred
- Proficiency in Google Workspace, calendar management tools, and communication platforms such as Slack/WhatsApp/Teams
- Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously
- Proactive, dependable, and able to anticipate needs with minimal supervision
- Available to work in US time zones
- Willing and able to provide flexibility for occasional overtime, weekend work, or extended hours
- Available to start within 2 weeks from job offer
- Comfortable in using time-trackers (e.g. Time Doctor)
- Own laptop/desktop, noise-cancelling headphones, and webcam
- Reliable internet connection (at least 50 Mbps) with backup equipment
Responsibilities
- Manage complex calendars, appointments, and scheduling across business and personal commitments
- Handle inbox management, draft correspondence, and ensure timely follow-ups on behalf of the executive
- Coordinate domestic and international travel arrangements including itineraries, bookings, and last-minute changes
- Support personal administrative tasks such as reservations, appointments, and day-to-day logistics coordination
- Track priorities, deadlines, and action items to ensure commitments are completed on time
- Conduct research, coordinate with vendors, and assist with special projects as assigned
- Act as a gatekeeper by prioritizing communications and protecting executive time and focus
- Provide responsive support outside standard business hours when urgent matters arise
- Maintain strict confidentiality when handling sensitive business and personal information
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