Executive Assistant (Luxury Real Estate)
J
JobgetherLuxury Real Estate
Brazil, Pacific Time (Las Vegas)Full-TimeSenior
Salary1,500 - 2,000 USD per month
Apply NowOpens the employer's application page
Job Details
- Languages
- Advanced to fluent English proficiency
- Required Skills
- Microsoft OfficeTime ManagementGoogle WorkspaceCRM
Requirements
- Mid-level to senior experience as an Executive Assistant, preferably supporting executives, business owners, or entrepreneurs.
- Bachelor's degree preferred.
- Advanced to fluent English proficiency, both written and verbal.
- Strong experience with executive calendar management, scheduling, appointment coordination, and inbox management.
- Excellent written communication skills and the ability to draft clear, polished professional correspondence.
- Strong organizational and time-management abilities, with exceptional attention to detail.
- Proven ability to manage multiple priorities and maintain reliable follow-through in a fast-paced environment.
- Ability to work independently, exercise sound judgment, and make appropriate decisions.
- Comfortable handling confidential and sensitive business information.
- Proficiency with Microsoft Office and/or Google Workspace.
- Real estate experience is highly desirable, particularly within luxury residential real estate.
- Familiarity with CRM systems or transaction management platforms is an advantage.
Responsibilities
- Manage and maintain calendars for two principals across multiple commitments, proactively identifying conflicts and recommending solutions.
- Schedule, reschedule, and coordinate meetings, appointments, and other commitments while ensuring the principals are properly prepared.
- Track deadlines, follow-ups, outstanding tasks, and important commitments to ensure nothing falls through the cracks.
- Monitor, organize, and triage executive inboxes, identifying priorities and flagging urgent or sensitive communications.
- Draft routine email responses and correspondence when appropriate while maintaining a polished, professional tone.
- Communicate with clients, vendors, partners, service providers, and other third parties on behalf of the principals.
- Coordinate appointments, requests, and follow-ups and proactively ensure vendors and third parties complete assigned tasks.
- Prepare, organize, update, and maintain business documents using provided templates while ensuring accuracy and professional formatting.
- Maintain structured digital files, folders, task lists, and recurring administrative workflows.
- Identify opportunities to improve organization, streamline workflows, and reduce the administrative workload of the principals.
View Full Description & ApplyYou'll be redirected to the employer's site
