Executive Assistant & Project Coordinator
New
F
FloowiHealthcare Logistics
100% Remote (LATAM only), aligned with ESTFull-TimeSenior
Salary not disclosed
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Job Details
- Languages
- Advanced English (C1+)
- Experience
- 3+ years of experience as an Executive Assistant supporting C-level or senior executives.
- Required Skills
- Project ManagementHubSpotCRM
Requirements
- 3+ years of experience as an Executive Assistant supporting C-level or senior executives.
- Demonstrable experience in project or task management beyond administrative support.
- Hands-on experience with a project management platform (Monday.com strongly preferred; Asana, ClickUp, or Trello acceptable).
- English at C1 or higher with the confidence to communicate directly with senior U.S. leadership.
- Strong written communication skills for meeting notes, follow-ups, and status updates.
- Proven ability to work autonomously, prioritize competing demands, and solve problems.
- Experience with HubSpot or another CRM in an operational or business-support capacity (Strong Plus).
- Exposure to sales and marketing environments (Strong Plus).
- Experience supporting a U.S.-based company remotely (Strong Plus).
Responsibilities
- Act as the operational right hand of the CEO and executive team, managing priorities, follow-ups and executive administration.
- Coordinate and help facilitate executive and cross-functional meetings: agendas, materials, notes, action items and, most importantly, the follow-through afterwards.
- Track commitments across the leadership team and make sure nothing falls through the cracks.
- Own the day-to-day management of projects and task pipelines in Monday.com: boards, timelines, owners, dependencies and status updates.
- Coordinate deliverables across Sales, Marketing and executive administration, chasing inputs and unblocking stalled items.
- Translate broad executive direction into a concrete plan, sequence it, and drive it to completion.
- Support the sales team with pipeline follow-ups, CRM hygiene and reporting.
- Serve as the connective tissue between leadership and the rest of the organization.
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