Executive Assistant (Marketing Org)
New
J
JobgetherMarketing
United States, Ability to manage multiple time zonesFull-TimeSenior
Salary$79,900 to $119,900 USD
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Job Details
- Experience
- 3+ years
- Required Skills
- Project CoordinationGoogle Workspace
Requirements
- 3+ years of experience as an Executive Assistant, senior administrative professional, or equivalent coordinator.
- Direct experience supporting VP, SVP, or C-suite leaders.
- Proven track record managing complex calendars, travel, and competing priorities for multiple senior leaders.
- Strong proficiency in Google Workspace.
- Comfortable learning and using evolving AI tools and technologies.
- Experience with administrative financial processes such as expenses, invoices, and purchase orders.
- Exceptional discretion and communication skills.
- Bachelor's degree or equivalent relevant experience.
- Ability to support occasional needs outside core business hours.
- Ability to travel for team events or offsites.
Responsibilities
- Manage complex, high-volume calendars, travel arrangements, and meeting requests for 3–4+ Marketing Vice Presidents.
- Partner with the Chief of Staff and other Executive Assistants to coordinate executive coverage and align on priorities.
- Coordinate All Team meetings, AMAs, leadership meetings, planning sessions, and offsites.
- Process expense reports, purchase orders, invoices, and vendor payments.
- Handle confidential information and executive communications with discretion and professional judgment.
- Implement improvements to administrative processes and operating procedures.
- Serve as a trusted representative of senior leadership to internal and external contacts.
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