Executive Assistant

New

Offshore LaunchStaffing / Business Consulting

RemoteFull-TimeSenior

SalaryUp to $1,450/mo, depending on experience

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Job Details

5+ years supporting a Founder/CEO as an Executive Assistant, Chief of Staff, or Senior Operations Coordinator.
Proven success managing email, scheduling, and reporting systems in fast-paced, high-growth environments.
Strong organizational and follow-through ability; able to manage complex details without losing sight of priorities.
Financial literacy and experience tracking invoices, AR/AP, and contract terms.
Excellent written and verbal communication skills.
High proficiency with HubSpot, QuickBooks, Gusto, Google Workspace, and Asana (or similar tools).
Tech-savvy problem solver who anticipates needs, takes initiative, and works independently.
Calm, discreet, and emotionally intelligent—able to bring structure and composure to a driven founder’s world.

Manage and prioritize the CEO’s calendar, meetings, travel, and communication with professionalism and discretion.
Track deals and invoices across HubSpot and QuickBooks, flag overdue payments, and deliver clear weekly AR visibility reports.
Oversee software seat management and maintain onboarding/offboarding checklists; liaise with Gusto HR for new-hire setup.
Translate Slack, emails, and verbal downloads into organized task boards and a concise 'Morning Brief' of daily priorities.
Prepare and summarize leadership meetings — draft agendas, capture action items, and circulate polished recaps.
Manage LinkedIn presence: track key contacts, queue engagement posts, and help maintain consistent visibility within the HubSpot ecosystem.
Conduct daily pulse checks with the CEO to align priorities, remove blockers, and close feedback loops.
Continuously document and refine workflows to build structure, accountability, and calm across Growth’s leadership rhythm.

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