Executive Assistant to the CEO
D
DotYetiCreative Services
Colombia, 12:00 PM - 8:00 PM Bogota Time (PST working hours)Full-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- Strong English communication skills
- Experience
- 3+ years
- Required Skills
- Project CoordinationHubSpotCRM
Requirements
- 3+ years of experience as an Executive Assistant, Personal Assistant, or similar support role.
- Proven experience as a HubSpot Power User managing CRM workflows and sales pipelines.
- Excellent written and verbal communication skills in English.
- Demonstrated ability to 'manage up' and anticipate needs.
- High level of attention to detail and proactive work style.
- Ability to work overnight-shift hours (12:00 PM - 8:00 PM Bogota Time).
- Experience in a startup or design agency environment is a plus.
- Experience handling design requests for diverse business sizes is a plus.
Responsibilities
- Manage the CEO's complex calendar and proactively schedule high-value meetings.
- Maintain the HubSpot CRM, manage sales pipelines, and handle email triage.
- Attend meetings to take detailed notes and track the execution of action items.
- Organize business files and track project deliverables.
- Conduct prospect research and assist in preparing sales decks and proposals.
- Handle personal administrative tasks including travel bookings and expense reporting.
- Exercise high levels of discretion to protect sensitive business and personal information.
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