Executive Assistant (Consulting Operations)

New

Mexico City, Mexico City, Mexico. Guadalajara, Jalisco, Mexico. Bogotá, Bogota, Colombia. El Salvador, Jalisco, Mexico. Nicaragua. Jamaica, US business hoursFull-TimeMiddle

Salary not disclosed

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Job Details

Languages: English
Experience: 3 to 5 years
Required Skills: SharePointMicrosoft ExcelHubSpotCRM

Requirements

3 to 5 years of experience as an Executive Assistant supporting senior executives.
Proven experience with complex, shifting calendar and diary management across multiple stakeholders.
Exceptional organizational skills and attention to detail.
Strong proficiency in Microsoft 365 (Outlook, Word, Excel, SharePoint).
Ability to communicate professionally in English on behalf of senior principals.
Proven ability to work independently and proactively with minimal supervision.
Comfort balancing competing priorities for two executives simultaneously.
Availability to work during US business hours.
Experience with LinkedIn outreach and CRM platforms such as HubSpot (nice to have).
Background in consulting, professional services, or advisory firms (nice to have).
Familiarity with contract management workflows (nice to have).

Responsibilities

Manage complex calendar scheduling, rescheduling, and prioritization across shifting demands and time zones.
Coordinate internal and external meetings, calls, and appointments end to end.
Triage and prioritize executive inboxes, drafting and sending communications with appropriate tone.
Capture meeting notes and follow up on action items to ensure completion.
Prepare, track, and file agreements including NDAs using SharePoint.
Maintain CRM records, execute LinkedIn outreach, and support business development activities.
Book comprehensive travel itineraries including flights, hotels, and ground transport.
Identify and implement workflow improvements and adopt new tools.

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