Project Coordinator / Accounts Payable Specialist
New
M
Myriad360Professional Services
Remote - PhilippinesFull-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- Two to five years of experience in project coordination, project administration, accounts payable, or operations support
- Required Skills
- Project CoordinationMicrosoft ExcelNetSuiteAsana
Requirements
- Two to five years of experience in project coordination, project administration, accounts payable, or operations support.
- Hands-on experience processing vendor or subcontractor invoices and resolving billing discrepancies.
- Working knowledge of purchase orders, invoice matching, coding, approvals, and payment processes.
- Experience supporting multiple projects while managing competing priorities and deadlines.
- Strong proficiency in Excel, including formulas, pivot tables, data validation, and financial tracking.
- Ability to maintain large datasets and project records with a high degree of accuracy.
- Strong understanding of project documentation and administrative processes.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- NetSuite experience, particularly purchase order and accounts payable workflows.
- Experience with project management tools such as Smartsheet, Monday.com, Asana, or Google Sheets.
Responsibilities
- Review and update purchase orders in NetSuite and confirm alignment with project requirements.
- Process subcontractor and vendor invoices accurately and within established timelines.
- Confirm invoices include correct purchase order number, coding, approvals, and supporting documentation.
- Match invoices to purchase orders, research variances, and coordinate resolution.
- Communicate professionally with vendors regarding billing questions, documentation needs, and payment status.
- Maintain organized and audit-ready project financial records and invoice logs.
- Monitor project and program costs, identify discrepancies or risks, and escalate concerns.
- Coordinate with Operations Managers, Project Managers, and Finance.
- Assist with subcontractor onboarding and documentation compliance.
- Support project reporting, dashboards, data validation, and administrative workflows.
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