Executive Assistant / Virtual Assistant
New
V
VirtueStaffAdministrative Services
Johannesburg, Gauteng, South Africa. Panama City, Panama, Panama. Mexico City, Mexico. Bogotá, Bogota, ColombiaContractMiddle
Salary not disclosed
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Job Details
- Required Skills
- Microsoft ExcelGoogle SheetsAsanaCRM
Requirements
- Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment.
- Exceptional critical thinking skills with a proactive approach to anticipating needs.
- Advanced knowledge of ActiveCampaign.
- Advanced knowledge of Asana.
- Advanced knowledge of Google Drive.
- Strong knowledge of Excel and Google Sheets with data exposure.
- Highly proficient in using AI tools to increase efficiency and speed.
- High attention to detail and ability to learn on the fly.
- Confident executive presence in client-facing interactions.
Responsibilities
- Manage the owner's email and LinkedIn accounts, providing high-level customer service and representing the business professionally.
- Oversee complex calendars, schedule and manage Zoom calls, and document comprehensive meeting notes with clear action items.
- Lead the onboarding process for new clients.
- Create high-impact presentations for meetings.
- Maintain the ActiveCampaign CRM, reconcile contacts, and perform sales administrative tasks.
- Organize file structures in Google Drive and manage project workflows in Asana, utilizing advanced spreadsheet skills to track data.
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