Executive Assistant
New
W
WeAssist.ioBusiness Brokerage M&A
Philippines, 8am to 5pm Arizona TimezoneFull-TimeMiddle
Salary$9,600 - $14,400/yr
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Job Details
- Required Skills
- Google WorkspaceCRM
Requirements
- Proven experience supporting a C-level executive or senior leader.
- Ability to work autonomously and proactively, anticipating needs ahead of time.
- Sharp attention to detail in calendar management, communications, and documentation.
- Polished communication skills suitable for high-net-worth clients.
- Tech-forward mindset with comfort managing multiple software systems and AI tools.
- Available full-time with no competing client or work commitments.
- Professional setup including strong Wi-Fi, clear camera, and microphone.
- Proficiency with Google Workspace and Zoom.
- Prior experience with AI tools (ChatGPT, Claude) is required.
Responsibilities
- Manage executive calendars by coordinating appointments, building in meeting buffers, and preparing comprehensive meeting briefs.
- Act as a gatekeeper for incoming calls and communication to ensure priority items are addressed.
- Conduct outbound buyer outreach and pre-qualification based on established criteria.
- Manage shared executive inboxes and implement improved systems for prioritization and organization.
- Maintain accurate records in CRM systems like GoHighLevel, SimPro, and Zoho CRM.
- Prepare and draft transaction documentation and coordinate signatures across the transaction lifecycle.
- Utilize AI tools such as ChatGPT and Claude to streamline daily workflows and monitor automated processes.
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