Executive and Operations Assistant
New
H
Hire OverseasOperations Administration
Mexico City, Mexico. Colombia. Argentina Poniente, Ciudad de México, Mexico. Peru. Brazil. Costa Rica, Sinaloa, Mexico, Monday through Friday, 9 AM to 5 PM US Eastern TimeFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Google WorkspaceSlackNotion
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or Operations Assistant supporting a senior professional.
- Excellent written and verbal English communication skills.
- High level of discretion and reliability when handling sensitive information.
- Strong organizational skills and ability to manage multiple priorities simultaneously.
- Self-directed and proactive approach to task ownership.
- Ability to work independently in a fully remote environment.
- Full availability Monday through Friday, 9 AM to 5 PM US Eastern Time.
- Experience supporting a founder, entrepreneur, or senior executive is preferred.
- Background in operations, procurement, or vendor management is a plus.
- Familiarity with Google Workspace, Notion, and Slack is preferred.
Responsibilities
- Manage the principal's calendar, scheduling meetings and proactively handling conflicts.
- Handle daily administrative tasks including email management and document organization.
- Draft and send communications on behalf of the principal.
- Submit monthly product orders and track fulfillment.
- Coordinate with vendors and service providers for recurring and ad hoc tasks.
- Conduct research on topics or opportunities and present clear findings.
- Anticipate needs and manage recurring operational responsibilities independently.
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