Executive Operations Assistant Lead
New
F
FreedUpOperations Management
Mexico. Brazil. El Salvador. Peru. Guatemala. ColombiaFull-TimeLead
Salary$1,000 - $1,800 per month (based on experience)
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Operations ManagementWritten communicationAsanaNotion
Requirements
- 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a senior executive.
- Exceptional written English communication skills with the ability to represent an executive professionally via email.
- Proven experience managing high-volume inboxes and maintaining structured email systems.
- Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently.
- Experience with calendar management and strategic meeting coordination.
- Highly organized, structured thinker with a systems mindset.
- Strong attention to detail and follow-through.
- Proactive problem-solver who anticipates needs and communication requirements.
- High emotional intelligence and professional judgment when handling external communication.
- Proficiency in task management and productivity tools such as Asana, Notion, or Superhuman.
- Reliable high-speed internet, modern laptop with multi-core processor, and a noise-canceling headset.
Responsibilities
- Manage and organize the Founder’s inbox with the goal of achieving and maintaining Inbox Zero.
- Triage and respond to the majority of incoming emails independently within 24 hours.
- Manage and optimize the Founder’s calendar based on strategic priority levels.
- Support task management workflows using Asana and lead weekly check-in meetings.
- Assist with Meta ads campaign management, social media content management, and podcast production workflows.
- Document playbooks and SOPs for repeatable operational and content tasks.
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