Business Operations Coordinator
P
PavagoBusiness Operations
Colombia. Mexico. Argentina. Brazil. Costa Rica, U.S. Business Hours (EST Required)Full-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Microsoft ExcelCRM
Requirements
- Proven experience in business operations, administrative support, and billing/invoicing.
- Strong proficiency in Microsoft Excel, Outlook, Word, Teams, and OneDrive.
- Demonstrated experience using CRM systems.
- Excellent written English communication skills.
- Strong organizational and time-management abilities.
- Ability to work independently with minimal supervision.
- Comfortable managing multiple operational workflows simultaneously.
- Exceptional attention to detail and a systems-driven mindset.
- Ability to maintain operational accuracy in fast-paced environments.
Responsibilities
- Monitor daily operational workflows and proactively identify process inefficiencies.
- Maintain accurate records within CRM systems, including client information and job data.
- Process invoices accurately and monitor accounts receivable to ensure timely payments.
- Review daily time entries and job progress using tools like Aspire and Azuga for payroll and costing accuracy.
- Manage inbound client inquiries and maintain professional follow-up activities.
- Prepare reports, proposals, and responses to Requests for Proposals (RFPs).
- Conduct research on vendors, pricing, and municipal contracts.
- Manage the Owner’s email and Microsoft Teams communications.
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