Virtual Admin Assistant
New
V
VA World OutsourcingConstruction, Real Estate
United StatesPart-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- Minimum of 2 years experience
- Required Skills
- Project ManagementMicrosoft ExcelData entryCRM
Requirements
- Minimum of 2 years experience in a Virtual Assistant, Admin Assistant, or similar role.
- Strong proficiency in Excel, including pivot tables, formulas, and reporting.
- Experience with Xero or similar accounting software.
- Familiarity with CRM and project management systems (e.g., Trello, Asana, or Monday.com).
- Highly organized and detail-oriented with the ability to work independently.
- Tech-savvy with the ability to quickly learn new software.
- Strong written and verbal communication skills.
- Stable internet connection and reliable remote work setup.
- Experience supporting Australian businesses is considered an advantage.
Responsibilities
- Manage and update project management systems to ensure tasks stay organized and on track.
- Handle administrative support tasks including scheduling, email management, file organization, and client communication.
- Prepare and manage estimates, invoices, and financial records using Xero or equivalent platforms.
- Maintain and update Excel trackers to monitor project progress and identify operational bottlenecks.
- Provide overflow support for the team during peak project periods.
- Identify process inefficiencies and propose improvements.
- Anticipate owner needs and proactively manage tasks to reduce administrative burden.
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