Senior Executive Assistant
I
IonQQuantum Computing
Remote, USFull-TimeSenior
Salary$112,500 - $145659
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Job Details
- Experience
- 10+ years of administrative experience, including at least 5 years supporting C-suite or VP-level executives.
- Required Skills
- Project ManagementStakeholder managementGoogle Workspace
Requirements
- 10+ years of administrative experience, including at least 5 years supporting C-suite or VP-level executives.
- Experience operating within a fast-paced technology environment.
- Direct experience in inbox and executive workflow management.
- Strong business acumen with understanding of industry terminology and financial processes.
- Demonstrated sound judgment and decision-making skills.
- 10+ years of experience coordinating complex domestic and international travel.
- Proven ability to manage multiple executive stakeholders and navigate competing priorities.
- Advanced proficiency in Google Workspace (Gmail, Sheets, Slides, Docs).
Responsibilities
- Provide comprehensive support, including complex calendar management, meeting logistics, travel coordination, and expense reporting.
- Manage executive inboxes by triaging emails, responding on behalf of executives, and prioritizing urgent matters.
- Independently manage and prioritize scheduling based on business needs and project timelines.
- Attend key meetings, capture notes, and track action items.
- Collaborate with Finance to organize budget requests and manage follow-up items.
- Lead inter- and intra-departmental projects by maintaining trackers and driving accountability.
- Arrange complex domestic and international travel and visa/entry documentation.
- Assess requests for executive time to determine priorities and necessary involvement.
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