Executive Assistant
New
T
Thermal WorksSustainable Infrastructure
Remote - US, Must coordinate meetings across multiple time zones including Europe and Asia.Full-TimeSenior
Salary not disclosed
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Job Details
- Experience
- Five to ten years of progressive experience, with at least three years supporting a C-suite or equivalent senior executive.
- Required Skills
- SharePointMicrosoft ExcelPowerPoint
Requirements
- 5-10 years of progressive experience as an executive assistant, executive secretary, or chief of staff.
- At least 3 years of experience supporting a C-suite or equivalent senior executive.
- Advanced proficiency in Microsoft Outlook (inbox rules, shared mailboxes) and Office suite (Word, PowerPoint, Excel).
- Strong working knowledge of collaboration tools like Microsoft Teams, SharePoint, and OneDrive.
- Demonstrated ability to manage complex multi-time-zone calendars and international travel coordination.
- Exceptional written and verbal communication skills with the ability to match an executive's voice.
- Proven organizational discipline in tracking commitments across multiple concurrent threads.
- Experience in manufacturing, technology, or operations-heavy business environments preferred.
- Capacity to operate with substantial autonomy in a remote setting.
- Ability to travel domestically and internationally up to 20% of the time.
Responsibilities
- Triage the COO's inbox daily, drafting first-pass responses and maintaining a clear view of outstanding correspondence.
- Manage the COO's calendar end-to-end, including scheduling, time-blocking, and international conflict resolution.
- Track commitments, follow-ups, and pending action items to ensure nothing of consequence is dropped.
- Coordinate complex end-to-end travel logistics, including flights, accommodations, and on-site support during trips.
- Prepare meeting materials, including context, background research, and agenda items, and capture actionable notes.
- Support the COO with report preparation, presentations, and organizational documentation like org charts and contact lists.
- Handle sensitive and confidential information with absolute discretion and professional composure.
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