Executive Assistant
New
G
GitLabSoftware Development
Location: Remote, United KingdomFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Required Skills
- Project CoordinationGoogle WorkspaceSlack
Requirements
- Experience supporting senior leaders with complex calendars, travel, expenses, and shifting priorities.
- Experience working in a technology environment.
- Ability to anticipate needs, identify risks early, and manage work independently in an all-remote environment.
- Experience handling sensitive and confidential information.
- Clear written and verbal communication skills in English.
- Proficiency with Google Workspace, Slack, Zoom, and similar administrative or expense platforms (e.g., Navan).
- Ability to synthesize information from multiple sources into useful agendas and summaries.
- Experience collaborating across functions and with diverse backgrounds.
Responsibilities
- Support the VP of Engineering, Security and VP of Engineering, AI across scheduling, logistics, communication, and day-to-day execution.
- Manage complex calendars, prioritize meetings, and ensure alignment with GitLab meeting norms.
- Prepare complete agendas for internal and external meetings.
- Coordinate large-scale internal events including organizational summits, hackathons, and fastboots.
- Maintain communication cadences and track deliverables from direct reports and partners.
- Manage the rhythm of business for engineering organizations, including weekly planning and execution meetings.
- Coordinate travel, including transportation, hotels, visas, and security requirements.
- Process expense reports and handle administrative workflows.
- Partner with People Operations, IT, and other EAs to support team operations.
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