AI Bid & Proposal Manager
Remote-first work environment across Canada and the USFull-TimeManager
Salary not disclosed
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Job Details
- Experience
- 3+ years
- Required Skills
- Artificial IntelligencePrompt Engineering
Requirements
- 3+ years of experience in RFP, bid management, or proposal development in a B2B software or tech environment
- Hands-on experience using AI tools (LLMs, prompt engineering, or RAG-based workflows)
- Strong writing and editing skills with the ability to translate technical content into persuasive narratives
- Excellent organizational skills and ability to manage multiple deadlines simultaneously
- Experience collaborating with cross-functional teams and subject matter experts
- Familiarity with proposal tools (e.g., RFPIO, Loopio, Responsive) is an asset
- Exposure to utilities, ERP, or regulated software environments is a strong plus
- Understanding of data retrieval concepts (e.g., vector search, hybrid retrieval) is an advantage
- Ability to work autonomously
Responsibilities
- Manage the full RFP process from intake, bid/no-bid evaluation, coordination, and submission
- Maintain a structured pipeline of active bids and ensure timely execution across competing priorities
- Coordinate input from SMEs across Sales, Product, Engineering, and Professional Services
- Develop and refine a reusable proposal content library, including narratives and standard responses
- Operate and improve an AI-assisted proposal workflow using retrieval-augmented generation (RAG) principles
- Maintain and curate a high-quality answer corpus, including continuous updates and feedback integration
- Ensure proposal submissions meet formatting, compliance, and client-specific requirements
- Track performance metrics such as win rates, cycle times, and proposal quality
- Conduct post-submission analysis and embed learnings into future responses
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