Executive Assistant
New
P
PavagoOperations Support
Mexico, U.S. Business HoursFull-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- DocumentationProcess improvementCRMGoogle WorkspaceSlack
Requirements
- 3+ years experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or Virtual Assistant
- Strong experience supporting executives, teams, or operational workflows
- Excellent organizational skills with exceptional attention to detail
- Strong written and verbal English communication skills
- Experience managing calendars, scheduling, documentation, and administrative coordination
- High proficiency with Google Workspace, Slack, CRM systems, and online collaboration tools
- Ability to multitask, prioritize, and manage multiple responsibilities independently
- Proactive mindset with strong problem-solving and follow-through ability
- Comfortable working in fast-moving remote environments with minimal supervision
- Professional, reliable, and highly organized approach to work
Responsibilities
- Manage calendars, scheduling, meetings, and day-to-day executive coordination
- Support leadership with administrative tasks, operational follow-ups, and workflow organization
- Coordinate onboarding workflows and maintain organized operational processes
- Communicate with internal teams, clients, and stakeholders to ensure smooth execution
- Maintain clean, accurate, and organized documentation across systems and records
- Track operational updates, requests, deadlines, and ongoing workflows
- Organize digital files, shared systems, and internal records for easy accessibility
- Work across Google Workspace, Slack, CRM systems, and operational tools daily
- Identify operational gaps, inconsistencies, or missed details before they become issues
- Support process improvements and help create more efficient workflows
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