Administrative Support and Graphics Specialist
New
Source API remote eligibility restrictions: United StatesFull-TimeSenior
Salary not disclosed
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Job Details
- Experience
- Five (5) years of relevant experience
- Required Skills
- Project ManagementSharePointMicrosoft ExcelPowerPoint
Requirements
- Minimum five (5) years of relevant experience in administrative support, documentation management, or graphics support
- Proficiency with SharePoint, Microsoft Word, Excel, and PowerPoint
- Experience coordinating high-visibility seminars, conferences, and program meetings, including logistics and public interaction
- Demonstrated experience assisting with the creation, maintenance, and analysis of technical documentation, presentations, and reports
- Experience supporting document assembly, editing, and administrative and financial documentation tasks
- Knowledge of organizational change management principles
- Experience supporting IT project management activities using Microsoft and graphics tools
- Ability to create, review, and update program briefings and executive communications for senior leadership
- Strong ability to multitask, prioritize competing requirements, and manage multiple projects
- Excellent written, verbal, and visual communication skills
- Strong analytical, organizational, and interpersonal skills
- Creative and strategic thinker with the ability to solve complex programmatic challenges
- Ability to work independently with minimal supervision
Responsibilities
- Provides high-level administrative, documentation, and graphics support for program operations and executive leadership.
- Responsible for compiling, editing, and producing a variety of professional documents including reports, proposals, manuals, cost estimates, briefings, and presentations.
- Integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools.
- Prepares spreadsheets, reports, and PowerPoint presentations, as well as reviewing materials for typographical accuracy, grammar, spelling, punctuation, and overall format.
- Supports executive communications and meeting coordination, including organizing information for executive briefings, preparing meeting agendas, tracking action items, and documenting key discussion points and decisions.
- Drafts executive communications based on meeting notes and ensures timely follow-up on assigned actions.
- Coordinates logistics for high-visibility seminars, conferences, and program meetings.
- Supports project documentation, administrative reporting, and internal documentation management.
- Maintains an organized documentation library to ensure materials remain current, accessible, and properly archived.
- Assists in preparing and maintaining technical, operational, and program documentation, while also providing detailed analysis of information and highlighting key findings and recommendations.
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