Administrative & Bookkeeping Assistant
Mexico. Colombia. Brazil. Costa Rica, U.S. Business HoursFull-Time
Salary not disclosed
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Job Details
- Required Skills
- Microsoft ExcelProblem SolvingOrganizational skillsTime ManagementBookkeepingGoogle SheetsQuickBooks
Requirements
- Proven experience in bookkeeping, accounting support, or financial administration
- Hands-on experience with inventory management and vendor coordination
- Strong proficiency with QuickBooks, Square, or similar accounting/payment systems
- Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- Ability to prioritize tasks and manage workflows independently
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
- Relevant certifications or bookkeeping/accounting training are a plus
- Previous experience supporting small businesses, creative agencies, or service-based businesses
- Familiarity with U.S. small business tax processes and compliance requirements
- Experience with inventory management systems and operational reporting
- Exposure to payroll processing and vendor contract management
- Experience creating operational SOPs or process documentation
Responsibilities
- Manage daily bookkeeping activities and maintain organized, accurate financial records
- Process invoices, expenses, reconciliations, and transaction tracking
- Support payroll calculations and ensure timely and accurate payment processing
- Monitor inventory levels, stock movement, and usage trends
- Coordinate inventory ordering and restocking processes
- Maintain accurate inventory tracking systems and documentation
- Build and maintain professional vendor relationships
- Track vendor invoices, contracts, payment schedules, and obligations
- Execute expense management and vendor optimization initiatives
- Maintain organized documentation across bookkeeping, inventory, and vendor systems
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