Spanish Bilingual General Virtual Assistant
New
Workable locations: Philippines, multiple time zonesPart-TimeJunior
Salary not disclosed
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Job Details
- Languages
- Fluent in English and Spanish (spoken and written)
- Experience
- At least 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator
- Required Skills
- Analytical SkillsProblem SolvingOrganizational skillsMicrosoft Office SuiteCRMHubSpotGoogle SheetsGoogle WorkspaceSlackAsanaNotion
Requirements
- At least 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator
- Fluent in English and Spanish (spoken and written)
- Excellent verbal communication skills, including confidence speaking on the phone
- Strong written communication skills with attention to clarity and professionalism
- Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office Suite
- Experience with CRM and project management tools (e.g., HubSpot, ClickUp, Asana, Trello, Slack, Notion)
- Ability to manage multiple priorities while maintaining strong attention to detail
- Strong organizational, analytical, and problem-solving abilities
Responsibilities
- Manage executive calendars, appointments, and scheduling across multiple time zones
- Organize meetings, prepare agendas, and take detailed meeting notes or action items
- Handle email and inbox management, including responding to inquiries, filtering messages, and prioritizing communication
- Manage text and email communication with clients, partners, and internal teams in a timely and professional manner
- Handle inbound and outbound phone calls, ensuring clear, confident, and professional communication
- Perform menu programming updates and maintenance with accuracy and attention to detail
- Submit and track paperwork, applications, and required documentation efficiently
- Prepare professional correspondence, reports, proposals, and presentations
- Perform data entry, maintain spreadsheets, and update CRM systems with accuracy
- Conduct research and compile information into clear, actionable summaries
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