Construction Executive Assistant - New Zealand Market
D
D2BConstruction
Location: Philippines, NZTFull-TimeExecutive
Salary75000 PHP per month
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Job Details
- Languages
- English
- Experience
- Minimum 2 years
Requirements
- Minimum 2 years of solid, demonstrable experience as an Executive Assistant supporting multiple executives or directors within the Australian or New Zealand market
- Background supporting directors or senior leaders in a trade, construction, or regulated industry environment
- Familiarity with New Zealand compliance frameworks, permitting processes, or government procurement systems
- Experience with WorkflowMax or a comparable job/project management platform
- Comfortable working with government procurement or tender portals (GETS or similar)
- Strong written English with the ability to draft professional business correspondence and emails on behalf of senior leaders
- Exceptional organisational skills — able to manage multiple priorities simultaneously without prompting
- Experience monitoring and coordinating tender submissions in a support capacity
- Comfortable working independently and remotely with minimal day-to-day supervision
- Discreet, trustworthy, and professional — this role involves access to sensitive business and compliance information
- Confident navigating digital systems and learning new platforms quickly
Responsibilities
- Triage and prioritise high volume of daily emails across both directors' inboxes
- Flag urgent items and draft professional responses to key correspondence on the directors' behalf
- Manage calendars for both directors, coordinating meetings, site visits, and deadlines
- Monitor the production calendar in WorkflowMax to track active jobs and upcoming project deadlines
- Track asbestos job notifications and permit expiry dates across all active projects
- Monitor government tender portals including GETS and other relevant platforms for suitable opportunities
- Summarise and flag relevant tenders for director review in a clear, concise format
- Assist with the coordination of tender submissions as required
- Conduct research tasks as directed – such as evaluating timesheet systems, supplier options, or industry tools
- Handle general administrative tasks to keep day-to-day operations running smoothly
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