Virtual Administrative Assistant - Entry Level

New

Medellin, Colombia. Lima, Peru. Buenos Aires, Argentina, EST USA, aligned on Daylight savings.Full-TimeEntry

Salary600 - 760 USD per month

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Job Details

Fluent English (C1/C2) and Spanish
6 months to 1 year of experience in administration or virtual assistance
AI-First Mindset: Proficiency with or a strong willingness to master AI tools like ChatGPT or Claude
Strong communication skills across various platforms (phone, email, instant messaging)
Proficiency with Google Workspace and Microsoft Office
Excellent communication and problem-solving skills
Quiet home office, stable internet (>= 10 Mbps down / 2 Mbps up), and backup connection
Bachelor's or associate degree preferred
Proven experience as a Virtual Assistant or in a similar remote administrative support role
Excellent written and verbal communication skills
Strong organizational and time-management skills with the ability to prioritize tasks effectively
Proficiency in using virtual collaboration tools such as Zoom, Microsoft Teams, Slack, Google Workspace, and other cloud-based applications
Self-motivated, detail-oriented, and able to work independently with minimal supervision
Reliable internet connection and a suitable home office environment for remote work
Ability to handle confidential information with discretion and professionalism
Flexibility to adapt to changing priorities and work in a fast-paced environment

Document processes and maintain accurate records
Upload and organize files in Google Drive
Perform data entry and internal reporting tasks
Manage emails and communication with clients and vendors
Support research and document handling
Create and send statements or invoices, track payments, and record company expenses
Monitor projects, conduct internal communication & organize company data
Executing high-volume administrative workflows using established systems and tools
Leveraging AI and automation to increase speed and accuracy in task delivery
Building and maintaining repeatable processes to streamline client work
Managing and optimizing client systems, including inboxes, calendars, and CRMs
Coordinating complex scheduling, meetings, and travel arrangements
Identifying inefficiencies and proactively improving workflows
Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
Convey information to incoming calls & make calls for appointments or conduct informational inquiries
Research products, purchase goods & secure samples
Prepare lead lists or meeting minutes, transcribe audio recordings, other information, and organize research notes

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