Executive Assistant (LATAM)
California, United StatesFull-TimeExecutive
Salary not disclosed
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Job Details
- Required Skills
- Artificial IntelligenceMS OfficeGoogle Workspace
Requirements
- Strategic Operations Management: manage executive calendars, inboxes, and projects with real business judgment
- Advanced Communication: write and speak on behalf of leaders with the right tone for every audience
- Proactive Problem-Solving & Ownership: handle problems before they reach the leader
- Organizational Mastery & Execution Excellence: deliver quality work under multiple priorities and tight deadlines
- Systems & Technology Agility: fluent across CRMs, project management tools, Google Workspace or MS Office
- Incorporated AI into workflow
- Emotional Intelligence & Professionalism: navigate pressure, read situations well, build trust
Responsibilities
- Own the admin so clients can focus on what matters
- Manage calendars, inboxes, and scheduling with precision
- Coordinate travel (flights, hotels, itineraries, last-minute changes)
- Handle client and vendor communication as the first point of contact
- Track expenses, prepare reports, and manage documentation
- Research topics, summarize findings, and support decision-making
- Coordinate projects, track deadlines, and follow up on action items
- Handle personal tasks when needed (appointments, reservations, errands)
- Maintain strict confidentiality on sensitive business and personal matters
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