Executive Assistant / Personal Assistant to CEO
West Coast: San Francisco area preferredFull-TimeExecutive
Salary not disclosed
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Job Details
- Experience
- 5+ years
- Required Skills
- Google WorkspaceSlack
Requirements
- 5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staff–adjacent roles)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- High degree of professionalism, discretion, and integrity
- Ability to manage competing priorities, anticipate needs, and pivot quickly
- Comfort working independently in a fast-moving environment
- Proficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)
- Northern California–based, preferably near San Francisco and willing to occasionally travel to Sonoma
- Experience supporting executives in defense, government, technology, or high-growth startups (preferred)
- Experience managing both professional and personal responsibilities for executives (preferred)
- Familiarity with government or military environments (preferred)
- Familiarity with startup, investor-facing, or board-facing environments (preferred)
Responsibilities
- Own complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and priorities
- Coordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planning
- Prepare executives for meetings by managing agendas, briefing materials, action items, and follow-ups
- Serve as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
- Handle highly sensitive, confidential, and time-critical information with discretion and sound judgment
- Manage select personal logistics for executives, including scheduling, travel planning, and personal appointments
- Support family- or life-adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)
- Draft, manage, and organize correspondence, documents, and presentations
- Track commitments, deadlines, and deliverables across professional and personal domains
- Submit, track, and reconcile expenses; support light budget tracking where applicable
- Coordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)
- Support executives across company operations, partnerships, fundraising, and board engagement
- Coordinate frequent travel between the Bay Area, East Coast, and customer sites
- Assist with logistics related to company facilities, executive offsites, and internal events
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