Executive Assistant - Project Management
H
Hire OverseasHealthtech, SaaS
Sri Lanka. Philippines. South Africa. Colombia. Argentina. MexicoFull-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- 2 to 4 years
- Required Skills
- Google WorkspaceSlackNotion
Requirements
- 2 to 4 years of experience in executive support, project coordination, or operations
- Experience preferably in SaaS, healthtech, or a startup environment
- Strong written and verbal communication skills with a clear, professional tone
- Highly organized, detail-oriented, and proactive
- Comfortable managing shifting priorities and learning new tools quickly
- Proficiency with Google Workspace, Slack, Notion, or similar productivity tools
- Reliable, coachable, and committed to getting things right
Responsibilities
- Manage calendars, scheduling, and inbox coordination on behalf of leadership
- Attend team meetings, take clear and concise notes, and circulate summaries with action items and owners
- Maintain internal trackers and follow-up lists to ensure nothing falls through the cracks
- Support document management, filing, and internal system organization across tools
- Handle ad hoc executive requests and close loops without needing to be reminded
- Manage and respond to team and client inquiries via email or chat professionally and promptly
- Support onboarding and follow-up tasks for internal or client-facing projects
- Track deadlines, deliverables, and ownership across multiple teams and workstreams
- Use project management tools including Notion, Slack, and Linear to maintain visibility and drive progress
- Create and distribute weekly status updates, summaries, and reports for leadership
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