Virtual Executive Assistant - Real Estate Development
P
PearlInternal Admin / Executive Assistance
Metro Manila, Philippines. Western Visayas, Philippines. São Paulo, State of São Paulo, Brazil. Cape Town, Western Cape, South Africa. Bogotá, Bogota, Colombia. Mexico City, Mexico City, Mexico (PH / LATAM / Anywhere Remote), U.S. Eastern Time (EST) workday overlapContractMiddle
Salary not disclosed
Apply NowOpens the employer's application page
Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- SharePointMicrosoft Office SuiteNotion
Requirements
- 3+ years of experience in executive assistance, operations coordination, or chief-of-staff support roles
- Proven experience managing executive calendars, travel logistics, and complex scheduling
- Exceptional organizational and task management skills; ability to manage multiple priorities
- Excellent written and spoken English communication
- Professional demeanor and ability to interact with senior leadership
- Proactive, anticipatory, and solutions-oriented mindset
- Comfortable managing up and ensuring accountability across teams
- High attention to detail and reliability with sensitive information
- Confident participation in professional meetings and Zoom communications
- Proficiency in Microsoft Office Suite
- Proficiency in Microsoft Teams
- Proficiency in SharePoint
- Proficiency in Notion
- Proficiency in Zoom
Responsibilities
- Manage the CEO’s calendar, scheduling, and daily priorities across multiple time zones
- Coordinate travel logistics including flights, accommodations, transportation, and meetings
- Organize internal and external meetings, including board-level discussions
- Act as the central operational coordinator for all key tasks and projects
- Track company priorities, deadlines, and deliverables across team members
- Maintain and optimize the company’s Notion workspace, tracking project updates, task ownership, and company-wide priorities
- Manage meeting documentation by converting discussions into structured tasks and capturing action items in Zoom meetings
- Brief the CEO on takeaways, priorities, and next steps after meetings
- Facilitate team access to the CEO for decisions or approvals
- Assist with onboarding logistics for new team members when necessary
View Full Description & ApplyYou'll be redirected to the employer's site
