Applicant Operations Specialist - A244

2-3 years of experience as an Executive Assistant or Administrative Assistant. Experience supporting executives in a healthcare or regulated environment. Working knowledge of HIPAA and healthcare compliance standards. Excellent organizational, time management, and written/verbal communication skills. High level of discretion, reliability, and attention to detail. Proficiency in Google Workspace (Docs, Sheets, Calendar). Proficiency in email and calendar management tools. Proficiency in video conferencing tools (e.g., Zoom). Proficiency in team communication tools (e.g., Slack).

Manage and maintain multiple executive calendars, scheduling meetings and resolving conflicts proactively. Coordinate internal and external meetings, prepare agendas, and manage executive correspondence. Co-lead and support high-level projects by tracking timelines, follow-ups, and deliverables. Prepare reports, presentations, and executive documentation as needed. Support executives with patient scheduling and related coordination requirements. Liaise with healthcare staff to align priorities and ensure smooth communication. Assist with organizing information related to patient care workflows while maintaining accuracy. Ensure adherence to HIPAA and healthcare data privacy standards in all administrative tasks. Handle sensitive patient and business information with discretion and professionalism. Maintain secure documentation and follow compliance-related processes consistently.