Executive Assistant

3–5+ years supporting executives or founders in fast-paced environments Experience in digital, startup, marketing, or tech-adjacent industries preferred Strong Google Workspace skills (Gmail, Calendar, Docs) Comfort with project management tools (ClickUp preferred) Ability to manage multiple priorities without losing accuracy Background in paid media, software, or health & fitness industries (Nice to Have) Familiarity with CRMs, dashboards, or analytics tools (Nice to Have) Comfort using AI tools to increase efficiency (Nice to Have) Proactive, decisive, and calm under pressure Highly organized with strong systems-thinking ability Tech-savvy and comfortable learning tools quickly Discreet, trustworthy, and detail-oriented Concise communicator

Own and optimize a complex calendar across multiple businesses and time zones Manage inboxes, messages, and notifications Act as gatekeeper for communications Prepare meeting briefs, agendas, and follow-up summaries Track decisions, deadlines, and commitments Build and maintain task systems, dashboards, and workflows Track projects, follow-ups, and deliverables Coordinate with internal stakeholders, vendors, and partners Handle light legal, HR, and financial admin tasks Maintain accurate reporting and documentation Schedule personal appointments Coordinate shopping, gifting, and errands Support ad-hoc personal logistics Support research, competitive analysis, and prep for opportunities Help structure new initiatives and incoming opportunities Ensure the executive is focused only on highest-value work