Senior Manager, Finance, Payroll, Benefits Admin

Bachelor’s degree in Accounting, Finance, or HR/Business Administration or equivalent years of experience. At least 5 years of total experience and a minimum of 3-5 years at a Manager level in finance, HR administration, and nonprofit operations. Demonstrated ownership of multi-system workflows (HRIS, payroll, accounting platforms). At least 3 years nonprofit accounting experience including working with complex accounting systems. Proficiency in QuickBooks Online and Bill.com (or similar systems). Experience managing multi-state payroll and benefits administration. Experience with onboarding, I-9 and E-Verify compliance, and employee data accuracy in an HRIS. Demonstrated experience with office technologies and an aptitude to learn new technologies.

Manage daily bookkeeping operations with outsourced accounting partners. Administer payroll, collecting changes and submitting updates for processing. Design and maintain processes for accurate allocation of payroll and operating expenses. Manage accounts receivable process, including tracking invoices and communicating with program staff. Monitor and categorize bank transactions, ensuring timely reconciliation. Collaborate on the annual audit by preparing schedules and gathering documentation. Manage 403(b) administration tasks with the retirement plan partner. Manage day-to-day relationships with financial vendors and institutional accounts. Create and process outgoing invoices. Oversee onboarding and offboarding in TriNet for employees and AmeriCorps members. Own benefits administration, serving as liaison to benefits brokers and carriers. Lead non-profit entity management tasks, including tax registrations and licensing. Monitor and process incoming and outgoing general communications. Manage, organize, and maintain the Boston office inventory. Provide assistance for organizational initiatives and engagement. Serve as primary data administrator for HRIS/Benefits systems. Support HR compliance initiatives and stay updated on regulations. Assist in the onboarding process for new hires/staff, ensuring system access and training. Ensure all required employee documentation is received, processed, and maintained in compliance. Conduct onboarding meetings to introduce operational and administrative practices. Support the creation and maintenance of policy documentation and training resources.